Comparison · client time + workforce tracking
Paidwell vs QuickBooks Time for consultants
QuickBooks Time, formerly TSheets, or Paidwell: choose the workflow that fits your consulting day. Compare the everyday workflow for tracking consulting work and preparing your monthly invoice, including when each approach is the better fit.
QuickBooks Time is Intuit’s time tracking product, formerly called TSheets. It serves professional services as well as other businesses, and supports billable time and QuickBooks invoicing. It also offers wider tools for managing a workforce. Paidwell gives consultants a focused daily rhythm: track work across clients, watch unbilled earnings add up, and review the month’s time for an unsent QuickBooks Online invoice.
Why consultants choose Paidwell
- A calm place to keep work across your clients together, with an unbilled total that shows the value of what you have logged.
- Named rates on Pro let you choose the right rate per entry; Paidwell keeps that rate with the entry when your rates change later.
- Your call minimum, prep and follow-up time, and rounding can be set once per project, with a calculation preview before you save.
- On Pro, turn a reviewed single-project report into an unsent QuickBooks Online invoice, then send it from QuickBooks when you are ready.
When QuickBooks Time is the better choice
QuickBooks Time offers client time tracking alongside scheduling, approvals, and payroll workflows. Pick QuickBooks Time if you want those wider workforce tools or already have a QuickBooks Time workflow that suits your consulting business. Some advanced features depend on the plan. Choose Paidwell when your priority is a pleasant place to track consulting work, see unbilled earnings grow, and prepare your monthly QuickBooks invoice.
QuickBooks Time questions, answered
Is TSheets now called QuickBooks Time?
Yes. Intuit renamed TSheets to QuickBooks Time. Its mobile time tracking is available through the QuickBooks Workforce app.
Can QuickBooks Time help me invoice consulting clients?
Yes. QuickBooks Time supports tracking billable time by customer, job, or project and syncing time for QuickBooks invoicing. It can be a good fit for professional services. Paidwell offers another workflow: review a single project’s approved time and create an unsent QuickBooks Online invoice, then send it from QuickBooks.
When should I choose QuickBooks Time?
Consider it if you need scheduling, timesheet approvals, time off tracking, a shared time kiosk, or payroll integrations alongside client time tracking. Features vary by plan; for example, Intuit lists geofencing under Time Elite. Check Intuit’s current plans for the features you need.
What does Paidwell’s QuickBooks integration require?
When enabled, personal Pro owners and Team owners/admins can create an unsent invoice from a reviewed single-project report. Each workspace connects one QuickBooks Online company; the current integration supports US companies and USD. Paidwell does not send the invoice or replace your accounting software, and it is independently built, not an Intuit product.
How should I compare the cost?
Check Intuit’s current plans and pricing, including its QuickBooks Online account requirement and any applicable user fees. Paidwell offers Free for two active projects, plus Pro and Team plans. Compare the current plans based on the workflow and features you will use.
QuickBooks Time facts checked against Intuit’s US documentation on September 30, 2026. Features, account requirements, and pricing vary by plan and can change. Paidwell is independently built and is not affiliated with or endorsed by Intuit. Sources: Intuit’s QuickBooks Time overview, Intuit’s current plans and features, Intuit’s administrator setup guide, Intuit’s billable time settings. Capabilities can change; verify current details on each vendor’s site.
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