For consultants, solopreneurs, and small teams who bill their time
Know every client is billed exactly right.
Paidwell logs your work the moment it happens: one line, one keystroke, or your own AI. It applies the billing terms you agreed with each client, automatically. What is unbilled stays in plain sight, and every invoice goes out exactly right.
- Logged in seconds as you work, never reconstructed at month-end
- Your terms applied every time: never over, never under
- One record you can hand to any client, bookkeeper, or AI agent
Billable work has a way of disappearing.
So every invoice goes out with a quiet question attached: did I get this right?
Work you forget to log.
The quick call, the 15 minutes between meetings, the small favor that should have been billed. If it is not captured now, it is gone.
A spreadsheet for every client.
Hours scattered across tabs and files, with no single place that shows where you actually stand this month.
No clear line on what is billed.
When invoicing time comes, you are reconstructing the month from memory, hoping you did not bill something twice or miss it entirely.
Your billing, handled in three steps.
You set the terms. Paidwell keeps them. This is the whole job:
Set your terms once.
Your rates, your call minimums, your rounding, entered the way you actually agreed them with each client.
Log as you go.
One line, one keystroke, or your own AI. Your rules apply automatically, and you see the billable number before you save.
Invoice with confidence.
Your unbilled total stays in view. When it is time, mark the whole month billed in one pass.
What Paidwell promises
- Never over, never under
- Real time always on the record
- History never silently changes
- Nothing an AI logs reaches an invoice until you approve it
- Clients only ever see their own clean record
- Your data, exportable any time
One place for every client, and you always know where you stand.
Log a call the moment it ends, or a piece of work the moment you finish it, against any project. It takes a couple of seconds and a keystroke, not a new tab and a fresh spreadsheet.
Every entry reads at a glance as billable, already billed, or non-billable, and your unbilled total stays in view. When you sit down to invoice, there is nothing to reconstruct.
Your billing rules, applied every time.
Set a per-call minimum, prep and post padding, and a rounding increment once per project. Paidwell applies them the moment you log, so you bill the same way on a Monday morning as you do late on a Friday, and you never quietly waive your own policy.
Booked call 1h 00m, Minimum 60 min, Prep + post +60 min, Round to 60 min, equals 2h 00m.
Rules apply in a fixed order the instant you log: minimum, then prep and post padding, then rounded to your increment, never below one full unit.
One client, several rates, and the dollar value frozen in time.
Keep Standard, Remote, Onsite, and Emergency rates on a single project and choose one per entry. Onsite can carry its own floor, like always billing at least four hours.
Paidwell snapshots the rate the moment you log, so changing it later never rewrites the value of work you already did.
Hand clients a clean record, not your business.
Share a read-only link that shows dates, descriptions, and hours. Your rates, your revenue, and your other clients never appear on it.
When the bookkeeper needs the raw numbers, export everything to CSV or JSON.
Let an agent log your time.
Every account includes full REST API access, free: there is no plan to upgrade and no key to buy. Connect Claude, ChatGPT, or any agent and it can log calls, read your entries, and pull a summary while you work. Anything an agent logs lands as a draft in your Inbox, and nothing reaches an invoice until you approve it. Mint a key, copy the one-paste setup prompt, and your agent is connected.
POST /api/v1/entries
Authorization: Bearer pw_live_…
{
"project": "Northwind",
"isCall": true,
"duration": "20m",
"description": "Kickoff call"
}
→ billed 1h 00m · rules appliedBuilt for people who bill for their time.
Whether you consult, freelance, design, or run a small studio, you bill by the hour or the call, you juggle several clients, and you would rather spend your energy on the work than on remembering what to invoice. Paidwell is a calm instrument for exactly that, built to be a pleasure both when you log time and when you reconcile it later.
I built Paidwell because I kept forgetting to bill for short calls and losing hours across a dozen client spreadsheets. I wanted one calm place to log everything and know exactly what I had not invoiced yet. So I made the tool I wished I had.
Why not a spreadsheet, or Toggl, or Harvest?
Spreadsheets scatter and never tell you what you have not billed. Generic trackers measure time well, but none of them treat your billing rules, a per-call minimum plus prep and post padding, as something to apply for you, every time.
Questions people ask.
What is the difference between a client and a project?
A project is the unit you log time against and which carries the rate and call-billing rules. The client is a label on the project, so you can group several projects under the same client and keep their reporting organised.
How do I mark entries as billed?
On Pro, each entry in the activity table has a billed toggle, and you can attach an optional invoice reference. This is how you track what you have already invoiced versus what is still outstanding.
What are call-billing rules?
Many consultants bill client calls by convention rather than raw duration — e.g. a 1-hour minimum, padding for prep/notes, and rounding to a set increment. Paidwell encodes this per project: a call minimum, padding minutes, and a rounding increment, applied automatically when you log a call.
If I change a rate, does it affect past entries?
No. Each entry snapshots the dollar-per-hour at the time you logged it, so historical revenue stays stable even if you later change or archive the rate. Removed rates are archived (not deleted) so older entries keep a resolvable label.
How is my data kept separate from other users?
Paidwell is multi-tenant: every record is tagged with your account, and every query is scoped to you. No other user can see your projects, entries, or reports. Public shared report links are the only data you choose to expose, and they are time-only.
Get started
The end of the month, handled.
Start free in under a minute, no credit card. Free for 2 projects, with a 31-day Pro trial whenever you outgrow it.