For consultants who work with several clients
Track your work and watch it add up.
When your work is scattered across clients, it’s hard to see what you’ve earned. PaidWell gives consultants one easy place to track it, watch it add up, and turn it into a QuickBooks invoice.
- Add entries or use a timer
- See your unbilled earnings
- Create unsent QuickBooks invoices on Pro
Your work is adding up. Seeing it should be easy.
When your work is scattered across clients, even seeing what you have earned takes effort.
Work spread across the day.
A client call, an hour on site, a little more work between meetings. You want an easy place to keep it all together.
Hours spread across spreadsheets.
Different clients and rates mean more rows, more tabs, and more sums just to see what you have earned.
Another task at month-end.
Before you can invoice, you are adding up the month and copying the work into QuickBooks.
From your first entry to your monthly invoice.
A simple rhythm for keeping up with your work and seeing where you stand.
Track your work.
Add an entry or start a timer. Keep your client work together in one calm place.
Watch it add up.
See your unbilled hours and their dollar value grow as you log work throughout the month.
Make month-end easier.
On Pro, review your time and create an unsent invoice in QuickBooks Online. Send it from QuickBooks when you are ready.
A clear record, with you in control
- Your unbilled work stays in view
- Actual time stays on the record
- Rate changes leave past entries intact
- Agent drafts wait for your approval
- Client links show only the report you share
- Your data is exportable on Pro
One place to track your work and see what you have earned.
Add work to the right project whenever you are ready, or start and pause a timer as you go. Calls, on-site visits, and focused work can all live in the same record.
Your unbilled total shows the value of work you have logged and have yet to invoice. It is a small, satisfying way to see your progress throughout the month.
Keep your call terms simple.
Set your call minimum, prep and follow-up time, and rounding once per project. Paidwell applies those terms when you log a call, and shows you the calculation before you save.
Booked call 1h 00m, Minimum 60 min, Prep + post +60 min, Round to 60 min, equals 2h 00m.
Rules apply in a fixed order the instant you log: minimum, then prep and post padding, then rounded to your increment, never below one full unit.
Different work, different rates. One clear total.
On Pro, keep Standard, Remote, Onsite, and Emergency rates on a single project and choose the right rate for each entry. Paidwell adds up the dollar value for you.
Paidwell snapshots the rate the moment you log, so changing it later never rewrites the value of work you already did.
A clear record, ready for month-end.
On Pro, share a read-only report with dates, descriptions, and hours. The link shows only the report you choose to share, without your rates or revenue.
Review a single project’s approved time and create an unsent QuickBooks Online invoice. You choose when to send it from QuickBooks. Available to personal Pro owners and Team owners/admins, for US companies in USD when enabled.
Let an agent log your time.
Connect an AI through MCP to log entries for you, or use the REST API with your own agent or script. Agent entries arrive as drafts in your Inbox for you to review and approve. REST API access is included on every plan.
POST /api/v1/entries
Authorization: Bearer pw_live_…
{
"project": "Northwind",
"isCall": true,
"duration": "20m",
"description": "Kickoff call"
}
→ billed 1h 00m · rules appliedBuilt from a consultant’s everyday work.
When you consult for several clients, you want to spend your energy on the work. Paidwell gives you a calm, pleasant place to track what you have done, see what you are earning, and get ready for your monthly invoice.
Cole built Paidwell while consulting. Each month meant a spreadsheet with dozens of rows, different hourly rates, manual sums, and copying the work into QuickBooks. He wanted an easier way to track it all — and enjoy watching the unbilled total grow along the way.
Ready to move on from the monthly spreadsheet?
A spreadsheet can do the sums, but you still have to maintain it. Paidwell brings your client work, rates, and unbilled total together, so you can spend less time managing rows and more time seeing your progress.
Questions people ask.
What is the difference between a client and a project?
A project is the unit you log time against and which carries the rate and call-billing rules. The client is a label on the project, so you can group several projects under the same client and keep their reporting organised.
Does Paidwell create invoices?
Personal Pro owners and Team owners/admins can create a real, unsent QuickBooks Online invoice from a reviewed single-project report when the QuickBooks integration is enabled. Each workspace connects one company. V1 supports US companies and USD, and it never emails, sends, updates, voids, or deletes the invoice. Paidwell still has no general invoice entity: for other invoicing tools, use each entry’s billed status and optional invoice reference.
How do I mark entries as billed?
On Pro, each entry in the activity table has a billed toggle, and you can attach an optional invoice reference. This is how you track what you have already invoiced versus what is still outstanding.
What are call-billing rules?
Many consultants bill client calls by convention rather than raw duration — e.g. a 1-hour minimum, padding for prep/notes, and rounding to a set increment. Paidwell encodes this per project: a call minimum, padding minutes, and a rounding increment, applied automatically when you log a call.
If I change a rate, does it affect past entries?
No. Each entry snapshots the dollar-per-hour at the time you logged it, so historical revenue stays stable even if you later change or archive the rate. Removed rates are archived (not deleted) so older entries keep a resolvable label.
How is my data kept separate from other users?
Paidwell is multi-tenant: every record is tagged with your account, and every query is scoped to you. No other user can see your projects, entries, or reports. Public shared report links are the only data you choose to expose, and they are time-only.
Get started
Enjoy seeing your work add up.
Start tracking with 2 active projects, free. No credit card. Try Pro for 31 days when you are ready for more; the Pro trial requires a card.